Managing SharePoint URL and Mailnickname Naming Conventions in Teams Manager

Managing SharePoint URL and Mailnickname Naming Conventions in Teams Manager

Introduction

Understanding and managing the naming convention behavior for SharePoint URLs and Mailnicknames is essential when setting up teams in Teams Manager. This article addresses concerns regarding changes in behavior that may impact existing settings and how to handle them appropriately.

Clarification of Issue

Some Teams Manager users have experienced unexpected changes in naming conventions, particularly the duplication of certain elements in the SharePoint URL or Mailnickname, which was not aligned with previously established patterns.

Overview of Recent Changes

Following a recent release, there were modifications in the naming convention section of Teams Manager, particularly regarding the "Auto-generate SharePoint URL" functionality.

Solution: Enabling Auto-Generation of SharePoint URLs

Step 1: Access Naming Convention Settings

  • Navigate to your Teams Manager settings.
  • Go to the "Governance/Naming Conventions" section.

Step 2: Enable Auto-Generate SharePoint URL

  • Locate the "SharePoint URL / Mailnickname" area.
  • Check the checkbox labeled "Enable Auto-Generate SharePoint URL".

Step 3: Customize Your Prefix or Suffix (Optional)

  • You can add a prefix or suffix that will be used in conjunction with the team name to customize the SharePoint URL or Mailnickname.

Step 4: Save Your Changes

  • Click the "Update" button to save any new settings or modifications.

Step 5: Apply Naming Convention to New Teams

  • Teams created with a template assigned to the policy with auto-generated SharePoint URLs will now follow the specified naming rules.

Explanation of Current Behavior

The naming conventions for both Teams and SharePoint URLs utilize the <Team Name> placeholder. However, for SharePoint URLs, the placeholder uses the full team name created via the Teams naming convention rather than the <Team Name> field from the request process.

Confirmation of Behavior Stability

The current naming convention behavior is confirmed as the latest version, with no immediate plans for change. Users are advised to keep an eye on roadmap updates for any future adjustments.

Ensuring Consistency

To maintain consistency and ensure accuracy in naming conventions:

  • Regularly review updates and changes in Teams Manager releases.
  • Adjust your naming conventions and settings according to the new behaviors to avoid inconsistencies or errors in team creation.

Conclusion

The auto-generation of SharePoint URLs is a critical feature for maintaining a consistent and organized structure within Teams Manager. Users should review updates carefully and adjust settings to align with new behaviors to ensure smooth operation.

Support

If any issues arise during this process, or if there are further questions, users are encouraged to contact the support team for assistance.

Additional Resources

Please refer to the comprehensive documentation in Teams Manager for further guidance on managing naming conventions and other related features.


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